Type of data stored, purpose and legal basis, deletion periods

Handling of personal data

Personal data are information that can be used to determine a natural person, i.e. information that identifies persons. This includes in particular names, e-mail addresses, immatriculation numbers or telephone numbers. They further include data about preferences, hobbies, memberships or information about websites visited.

Personal data will only be collected, used and disclosed by us if legally permitted or if the user has consented to the data collection. The use of personal data of students for the purpose of study is based largely on the applicable Hessian Higher Education Act in conjunction with the applicable Enrollment Ordinance of the State of Hessen and thus refer to EU GDPR Article 6 Paragraph 1 c). 

The data of the employees of the Goethe-University collected and processed for the purposes of personnel administration, teaching, research and examination activities are based on the Hessian Higher Education Act, the Enrollment Ordinance of the State of Hesse, TV-GU, civil service law and personnel law regulations.

Access data / server logfiles
When accessing the pages of this web server, the following data are generally stored
in the server logfiles:
•    IP address
•    Date and time
•    Type of client browser
•    URL of the visited page
•    If necessary, the error message about the occurred error
•    If necessary, the requesting provider
These data are kept for the sole purpose of checking the functionality, safety and security troubleshooting. This use is based on EU DSGVO Article 6 paragraph 1 f). All logfiles will be automatically deleted after seven days at the latest.

Establishing contact

When contacting members of the Goethe University (for example by contact form or e-mail) your data will be stored for the purposes of processing the request and potential follow-up questions. After processing your request or after fulfilling the legal obligation or the service being used, the data will be deleted unless their retention is required for the implementation of legitimate interests of the Goethe University or by law and legal regulation (e.g. federal law, legal decree, statutes of Goethe University, etc.).

Access-protected web pages and user-based services

In addition to the above information, and further to the authorization control of the data access, the user name or an identifier are collected. This data will be deleted or anonymised after seven days the latest, unless the storage of these data is necessary for the implementation of legitimate interests of the Goethe University or a legal provision (for example, law, legal decree, statutes of the Goethe University, etc.). For all services which do not fall under these specifications, explicit consent declarations are obtained. The deletion takes place depending on the specification of the service used. The deletion period is clearly defined in the processing activities directory. The legal basis is EU DSGVO Art. 6 (1a). 

Use of social plugins

Our website uses so-called “social plugins” from social networks. If you access a page which includes such a plugin, your browser will establish a direct connection to the servers operated by those social networks. The contents of the plugin will be transmitted directly from them to your browser and incorporated into the website by the latter. The embedding of the plugin will inform social networks that you have accessed the respective page of our website. If you have an account with one of those social networks and if you are signed in to that account, the respective network will be able to relate your page access to your account. If you interact with the plugins, e.g., by activating a button or entering a message, the respective information will be sent to the social network and stored on their servers. For the purposes and extents of data collection and subsequent processing by social networks as well as your corresponding rights and options for protecting your privacy, please refer to their respective privacy policies.
Should you wish to prevent a particular social network that you have an account with from accessing your data through our website, please log out of your respective account before visiting your website.

Integration of third-party services

Within some subpages of this website, third-party content from other web pages (such as videos from YouTube, maps from Google Maps, RSS feeds, graphics, etc.) is incorporated. This always requires that the providers of these contents of other websites (hereafter referred to as “third-party providers”) view your IP address. The IP address is required for the presentation of this content as third-party providers would otherwise not be able to send these contents to your browser. We aim to work with providers who use IP addresses solely for the delivery of the content. However, the continued use of your data is beyond our control (i.e., if third-party providers store the IP address for statistical purposes).